CCS (Conduct) Rules 1964- Clarification on Mileage Points availed.
DOPT Clarification:
N0.11013l712008-Estt. (A)
Government of lndia
Ministry of Personnel, Public Grievances and Pensions
(Department of Personnel and Training)
.....
North Block,
New Delhi,
Dated the 9" August, 2010
OFFICE MEMORANDUM
Subject : CCS (Conduct) Rules, 1964 - Permission to avail of mileage points earned by Government servants on tickets purchased for official tour / visits and acceptance of 'Free Companion Ticket' introduced from time to time by various Airlines, by Government servants.
The undersigned is directed to refer to Department of Personnel and Training O.M. No. 11013l712008-Estt. (A) dated 03.06.2008 on the subject mentioned above (copy enclosed) and to say that references are being received regarding the free companionlspouse ticket offers in the case of domestic travel extended by the airlines on payment of full fare.
2. In this context, Department of Expenditure have clarified as follows : -
(a) In their OM F.No. 7(1)IE.Coord/2008 dated 01.10.2008 instructions
have been issued regarding :-
(i) Buying the cheapest fare in Economy / Business Class travel, preferably
by getting information through the internet.
(ii) Using Corporate Coupons for Economy / Business Class travel through proper planning and coordination.
(b) Instructions for travel on Government account only by Air India were
thereafter issued on 13.07.2009. Subsequently, vide OM dated 01.10.2009, all the Ministries / Departments were notified about the packages / concessions offered by Air lndia for Government of lndia Officials. All the above instructions were intended to effect economy in the matter of expenditure on air travel by Government of lndia officials, while on tours.
(c) In regard to whether the free companion ticket offered by Air India while on domestic official tour can be availed of, it may be noted that free companion tickets are provided by the Air lines for domestic travel against full fare tickets only. Purchase of full fare tickets defeats the purpose of instructions issued.
3. It is, therefore, clarified that Government of lndia officials are not expected to purchase full fare Air tickets but instead avail of - (a) the coupon supersaver booklets being offered by Air lndia for Government of lndia officials as notified vide the Ministry of Finance (Department of Expenditure) OM dated 1st October, 2009;
(b) Supersaver scheme for Business class; or (c) go in for the cheapest Air lndia fare. In the circumstances, free companion/spouse ticket offers in the case of domestic travel, which are made on payment of full fare, cannot be availed of.
4. Accordingly, all Ministries / Departments are advised to ensure compliance of the instructions by all Government servants in this regard.
I (P.PRABHAKARAN)
Deputy Secretary to the Government of lndia
The central civil service conduct rules, 1964 impose various restrictions on central govt employees. Some Do's and Don'ts applicable to employees are given below.
Do's
1. Maintain absolute integrity all times.
2. Maintain absolute devotion to duty at all times.
3. Those holding responsible posts - maintain independence and impartiality in the discharge of your duties.
4. Maintain decent and responsible conduct in their private life.
5. Observe proper decorum during lunch break.
6. Render prompt and coureous service to the public.
7. Report to the superiors the fact of your arrest or conviction in a Criminal court and the circumstances connected therewith, as soon as it is possible to do so.
8. Keep away from deomonstrations organized by political parties in the vicinity/ neighbourhood of government offices.
9. Manage private affairs in such a way as to avoid habitual indebtedness or insolvency.
10. Maintain political nutrality.
11. Act in accordance with the government policies.
12. Observe courtesy and consideration to Members of Parliament and State Legislatures.
13. If any legal proceedings are institued for the reocovery of any debt due from you or for adjusting you as an insolvent, report the full facts of such proceedings to the competent authority.
14. In perfomance of duties in good faith, communicate information to a person in accordance with the 'Right to Information Act, 2005' and the rules made thereunder.
Dont's Central Civil Services (Conduct) Rules, 1964 - Submission of representations by Government employees
Subject : Central Civil Services (Conduct) Rules, 1964 - Submission of representations by Govemment servants - instructions regarding.
The undersigned is directed to refer to this Department's O.M. No. 11013/7/99-Estt. (A) dated 01.11.1999 on the abovementioned subject which indicates that the categories of representations from Govemment servants on service matters have been broadly identified as follows :-
(i) Representations/complaints regarding non-payment of salary/ allowances or other Issues.
(ii) Representations on other service matters.
(iii) Representations against the orders of the immediate official superior authority and (iv) Appeals and petitions under statutory rules and orders (such as Central Civil Services (Classification, Control and Appeal) Rules, 1965 and the petition instructions.
(Apart from the above, sometimes, Govemment servants also submit advance copy of their representations to the authorities higher than the appropriate Competent Authority.)
2. Necessary guidelines to deal with such representations are contained in the aforesaid O.M. which are to
Central Civil Services (Conduct) Rules, 1974 - Submission of representations by govt servants
Subject: Central Civil Services (Conduct) Rules, 1974 - Submission of representations by Government servants - instructions regarding.
The undersigned is directed to refer to this Department's O.M. No. 1101317199- Estt. (A) dated 1.11.1999 on the abovementioned subject which indicates that the categories of representations from Government servants on service matters have been broadly identified as follows :-
(i) Representationslcomplaints regarding non-payment of salary1 allowances or other issues.
(ii) Representations on other service matters.
(iii) Representations against the orders of the immediate official superior authority and
(iv) Appeals and petitions under statutory rules and orders (such as Central Civil Services (Classification, Control and Appeal) Rules, 1965 and the petition instructions.
(Apart from the above, sometimes, Government servants also submit advance copy of their representations to the authorities higher than the appropriatelCompetent Authority.)
2. Necessary guidelines to deal with such representations are contained in the aforesaid O.M. which are to be followed by the administrative authorities. However, it is observed that some officials resort to the
Guidelines regarding prevention of sexual harassment of working women in workplace
Rule 3 C of the' CGS (Conduct) Rules, '1964 provides that no Government servant sllallin'dulge in any act of sexual !larassment. of any women at her work place. Every Government servant who is incharge of a work. place shall take appropriate·stepste prevent sexual harassment to 'any woman at ,such work place, "Sexual harassment" includes such unwelcome sexually determined behaviour, whether directly or otherwise, as
(a) Physcial contact and advance
(b) demand or request for sexual favours
(c) sexually coloured remarks.
(d) showing any pornography or
(e) any other unwelcome physical, verbal or non-verbal conduct of a
sexual nature.
(ii) Whether or: not such conduct constitutes an offence under law or a breach of the service rules, an appropriate complaint mechanism should be created in the. employer's organization. for redress of the complaint made by the victim. Such complaint mechanism should ensure time bound treatment of complaints.
(iii) The complaint mechanism should be adequate to provide, where necessary, a Complaints Committee, a special councellor or other support 'service, including the maintenance of confidentiality. The Complaints Committee should be headed by a woman and not less than half of its member should be women Further to prevent the possibility of any undue pressure or influence from senior levels, such Complaints Committee should involve a third party, either NGO or other body who is familiar with the issue of sexual harassment. The Complaints Committee must make an annual report to the Government department concerned of the complaints and action taken by them.
The employers and perso'n' in charge will also report on the compliance with the foresaid guidelines including on the reports of the Complaints Committee to the Government department.
(iv). The Committee constituted for redressal of the complaints by the victims
of sexual harassmentshoulq be headed by an officer sufficiently higher in rank
so as to lend credibility to the investigations.
(v) The Complaints Committee ,established in each Ministry or Department or Office for inquirng into complaints Of sexual harassment shall be deemed to be the inquiring Authority appointeq by the Disciplinary Authority and that the Complaints Committee shall hold, if no ~eparate procedure has not been prescribed for the Complaints Committee for holding the inquiry into such complaints,the inquiry, as far as practicable in accordance with the procedure laid down in the said rules.{In 2004,a provision was added to rule 14(2) of the Central Civil Services (Classification, Gontroland Appeal) Rules, 1965.
(vi) The Complaints Committee in terms of Cabinet Secretariat's will inquire into complaints made against officers of the level of Secretary and 'Additional Secretary and equivalent level in the Government of India in the Ministries/Departments and Organisations directly under the control of the Central Government (other than the Central PSUs.)The existing Complaints Committee established in each Ministry or
Department or Office will, inquire into complaints of sexual harassment against only those Government servants who are not covered by the Cabinet Secretariat's Order NO.1 dated 26.09.2008.
(vii) It may be ensured that the Complaints Committee shall at all times be in existence and changes in its composition, whenever necessary, should be made promptly and adequately publicized. The composition of the Complaints Committee be also posted on the websites of the concerned Ministries/Departments/Offices concerned.
