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Policy on fixing an upper limit on the number of years for which officers can work in the personal staff of Ministers in their entire careers.
The Appointments Committee of the Cabinet has laid out a policy for fixing an upper limit on the number of years for which officers/officials can work in the personal staff of Ministers. This was conveyed by DOP&T's O.M.No. 3116512009-EO (MM-I) dated 04.03.2010.
2. Ministries have raised certain queries regarding the applicability of these instructions.
They are:
0) Whether these instructions are applicable only to serving officers or also to those from the open market, retired and officers of PSU and Autonomous bodies etc.
(ii) Whether these instructions will apply from retrospective or prospective effect and whether they are applicable to new cases of appointments only or to officials working at present in the personal staff of Ministers too.
3. In clarification, the ACC has approved that:
(i) The 10 years limit would be applicable to all appointments in the personal staff of Ministers even for retired or private persons.
(ii) The ACC directions would be applicable with prospective effect and not with retrospective effect as these instructions are clearly for processing 'future' appointments. It would not be practical to open cases of all appointments with Ministers at all levels and recalculate their tenure or cancel their appointments as the case may be. These instructions would be effective from the date of issue of the 0.M mentioned in para 1 above. No future appointments will be made which are not in accordance with these instructions.
New Delhi, dated 04.03.2010
Subject: Policy on fixing an upper limit of the number ofyears for which officers can work in the personal staff of the Union Minister in their entire careers.
The issue of officers working in the personal staff of Ministers for long periods of time has been engaging the attention of the Government for quite some time. The various Departments/Services recruit officers to man their respective organizations and it is not in the interest of the cadre management of an organization lo let its officers be out of their cadres for prolonged periods of time.
2. The Appointments Committee of the Cabinet has decided that (i) A total ceiling of ten years be prescribed beyond which an officer may not be permitted to be appointed in the personal staff of Ministers, irrespective of level.
(ii) Every time an appointment in the personal staff is made, $e cadre authorities may check whether the officer has worked in the personal staff of a Minister earlier and if so, his &&I tenure be restricted to not more than ten years in his entire career. Further, his tenure as Private Secretary and OSD to the Minister
should be limited to five years within this overall limit, on the personal staff of the Minister.
(iii) The ceiling of ten years and the sub limit of five years for PS/OSD with the ceiling of ten years, in the personal staff would be adhered to' while processing the cases for appoint~nentso f PSs and OSDs. The tenure provided in all such cases would be inclusive of any stint that the officer may have worked in, earlier at Under Secretary or lower levels also in the personal staff of any Minister.
(iv) No relaxation will be granted to the above conditions.
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